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SF Trip 2026 · personal tracker
LAST UPDATED · 2026-05-05 PM AEST
DECISION DAY · MAY 12 · 7 DAYS
Apr 28 → May 12 pre-work · May 15–29 trip window

SF Trip 2026

Conditional, not committed. The decision to fly is gated by 5 trigger conditions evaluated on May 12, downstream of three pre-work deadlines (May 5 · May 8 · May 10).

Verdict HOLD
1 of 5 triggers green 7 days to May 12 decision 10 days to earliest flight (May 15)

Pre-work countdown

May 5 · 1 day

Outreach 13/30

Tier A · B · C · D At risk · Day 7 · 13 of 30 (deadline tomorrow)
May 8 · 4 days

Events 7/5

identified · 1 missed (SF Climate Week) Target hit early
May 10 · 6 days

Accommodation 0/3

shortlisted Not started

Outreach KPIs

Sent
13/30
Replied
0
Meeting booked
0/3
Meeting done
0
Silent >5d
0
Dropped
1

Tier breakdown · sent vs target

A · EF SF
9 / 9
B · Talent
3 / 8
C · Climate-VC
2 / 9
D · Warm intros
0 / 4
E · Lateral
0 / 1

Events KPIs

Identified
7/5
RSVP yes
0
Attended
0
In window May 15–29
0

Logistics & readiness

Group A · Travel

  • Flights booked Outbound + return · window May 15–29
    Not started
  • Accommodation booked Airbnb baseline + couch asks via 1st-degree LinkedIn
    Not started
  • ESTA active 90-day tourist class · confirm in date
    Not started
  • Travel insurance
    Not started
  • International phone / data plan
    Not started

Group B · Financial

  • Trip budget set $8–10k all-in
    Not started
  • Cash position pre-trip SEAF wages ~$4k landing Apr 30 · Diane listed $4k
    In progress
  • FX / no-fee card setup Wise / Revolut / equivalent
    Not started

Group C · AU-side handover

  • Diane handover to Jack Confirmed for absence window
    Not started
  • PhD sign-off · Matt + Clara Mirrors Trigger 2 · awaiting
    In progress
  • AU calendar cleared May 15–29 · commitments rescheduled
    Not started
  • Wildly Calm · agenda template Owed Lockie + Kieran (was due Wed 29 Apr — overdue 1d)
    In progress

Group D · Trip prep

  • Reading list completed ~90 min · Bloomberg HF0 · Finn Meeks "Minus One" · Antler SF launch · Clifford McKinsey
    Not started
  • Calendar built · meetings + buffer + transit
    Not started

Trigger detail · why each is in its current state

01 · ≥3 in-person SF coffees Not started

0 of ≥3 confirmed. Day 7 of 8 in pre-work block; deadline tomorrow at 13/30 sent. Tier A 9/9 ✓ · B 3/8 · C 2/9 · D 0/4 · E 0/1. Felicity + Isabel + Rio + Maria + Mike still in flight; Aimee/Rio/Christopher Day-7 nudges scheduled Wed 6 May; Maria/Mike Day-7 Fri 8 May. Bridge London ship Thu 7 May reframes outreach — Trigger 1 framing now also includes London/Paris in-person if SF window doesn't fire. Trigger stays grey until a coffee books in-person SF.

02 · PhD sign-off · Matt + Clara In progress

Matt Zoom held 2026-05-04 16:00 AEST — positive read on Ch4/5. §4.5.3 rework + narrative-fit pass shipped to Matt 2026-05-05 17:18 AEST (commits 0a3f68f + 678c184 + email with PDF). Figures deferred to Wed 6 May AM (positioning + caption + MCB inferred-parameters + global label bump) before resubmission Wed PM. Clara CUT from this resubmission loop 2026-05-04 (Matt-only sign-off path locked). Hard deadline 2026-05-06 — 1 day remaining.

03 · EF SF response In progress

SF TI submitted 2026-04-20; Day 15 silent (auto-ack promised reply within 2 weeks — broken). Sequencing rule revised 2026-05-04: ship Bridge London Associate Thu 7 May (no longer waiting). Cover + CV v1 drafted 2026-05-04; awaiting Dad's all-clear. Bridge London = clean primary preference per gut test. Day-21 nudge SF still due 2026-05-11 if silent; Bridge London becomes primary EF channel from Thu.

04 · Wave-1 UK ships Done

3 of 3 submitted — plan COMPLETE. Wellington Maths SUBMITTED 2026-04-29; Winchester Maths SUBMITTED 2026-04-30 (Ref WAPP006955); Marlborough Maths SUBMITTED 2026-05-03 (Ref MCR1195685). Winchester Physics shelved — covered by Maths supporting statement. Wellington shortlisted Sam 2026-05-01; interviews Thu 7 / Fri 8 May UK time.

05 · Financial · SEAF + Diane In progress

SEAF wages ~$4k landed 2026-04-30 ($3k-by-Apr-30 gate met). Diane still listed at $4k; Jack managing viewings; decision point passed without firm offer captured. Cash position pre-May-12 trigger check remains amber. Carlos Tue 5 May 1hr extended call may surface bridge engagement (~$45-60k May-Aug if 3-4mo at $150-180 contract base lands) — would shift Trigger 5 to green. One of two resolved → trigger amber.